Employee News

Safety shoe truck coming to GROC Thursday November 14, 12pm - 3pm

Nancy Portner — Tue, 29 Oct 2024 15:16:46 +0000

Safety shoe truck coming to GROC Thursday November 14, 12pm - 3pm Nancy Portner Tue, 10/29/2024 - 09:16

The Mobile Intermountain safety shoe truck will be here on campus at the GROC parking lot. If your work shoes need replacement please plan to stop by:

Thursday, November 14, 2024, 12pm – 3pm

If you need new safety shoes, please download/print the shoe voucher (requires login to SharePoint) and get it signed by your supervisor and bring it to the shoe truck with you. All the safety shoes available in the truck will be ANSI certified. More information on the FM Safety Shoe program and the shoe voucher is available on our FM Safety website.

** There will be a clipboard at the shoe truck for all attendees to sign and include your speedtype. Ask your supervisor if you are unsure of your speedtype.

Please let me know if you have any questions.

Thank you!
Don

Don Fitzpatrick
Safety Specialist
Facilities Operations & Services
University of Colorado Boulder
303.591.8766

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Election Day Guidance - November 5, 2025

Nancy Portner — Tue, 29 Oct 2024 14:47:36 +0000

Election Day Guidance - November 5, 2025 Nancy Portner Tue, 10/29/2024 - 08:47

As the 2024 Election nears, we encourage all CU Boulder employees to vote. Voting gives citizens the ability to make an impact both locally and nationally. Here are a few reminders and resources to guide you on Tuesday, November 5.

The Department of Human Resources strongly encourages managers and supervisors to provide flexibility in scheduling and granting leave for employees who may need to vote on Election Day on Tuesday, Nov. 5 before 7 p.m.
How, where, and when to vote on campus.
Most voting centers are open from 7 a.m. to 7 p.m. on Election Day but double-check the times. Employees are encouraged to vote before or after scheduled work hours or participate via mail-in ballot. If employees have not chosen to vote by mail-in ballot or voted early, we recommend that they talk to their supervisor before Election Day to understand how to schedule time to vote.
As a reminder, Colorado State Board Rules assert that classified employees must be granted up to two hours of administrative leave when they do not have three hours of unscheduled work time during voting hours. These three hours do not have to be consecutive (e.g. employees who work from 8 a.m. to 5 p.m. are not automatically eligible for this leave because they may vote between 7-8 a.m. or 5-7 p.m.).
Both university staff and classified employees may also use vacation time to vote if they need to do so during work hours.

Resources

CU System Election Guidelines for Employees
Email ucbleavequestions@colorado.edu for questions or guidance
Elections 2024: What you need to know.

Please exercise your right to vote and allow time and flexibility for your employees to vote as well!

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Mobile Food Pantry - November 14

Nancy Portner — Sat, 26 Oct 2024 15:50:32 +0000

Mobile Food Pantry - November 14 Nancy Portner Sat, 10/26/2024 - 09:50

The next mobile food pantry is on Thursday, November 14th and is free and open to CU Boulder students, faculty and staff, and community members of Boulder and Broomfield counties. Attendees will receive up to 30 pounds of food in multiple boxes. Food will be distributed to registered participants on a first-come, first-served basis while supplies last.

Where: St. Aidan’s Episcopal Church, 2435 Colorado Ave
When: Wednesday, November 14th from 2:00 PM - 4:00 PM

Registration is required. Sign-Up to Volunteer.

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Help Wanted - I&C and Electrical Distribution Systems Technician - Apply by Nov. 13, 2024

Nancy Portner — Sat, 26 Oct 2024 15:40:32 +0000

Help Wanted - I&C and Electrical Distribution Systems Technician - Apply by Nov. 13, 2024 Nancy Portner Sat, 10/26/2024 - 09:40

The I&C and Electrical Distribution Systems Technician position has been posted on the CU Boulder Jobs website through Wednesday, November 13, 2024.

A quicklink to share and view the posting has been created.

Current CU Boulder employees (not including students) should access the job posting and submit interest at the following location:

Log in to the MyCUinfo portal
Select CU Resources > Business Tools > CU Boulder Jobs Internal Job Board
Use the Keyword Search to find this posting number: 60162

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I&R Annual Award nominations – due November 1

Anonymous — Wed, 02 Oct 2024 20:33:30 +0000

I&R Annual Award nominations – due November 1 Anonymous (not verified) Wed, 10/02/2024 - 14:33

Infrastructure and Resilience will be hosting our winter employee appreciation luncheon on Thursday, January 23, 2025. As part of our event, we will be announcing our employee annual award winners. If you have noticed I&R employee(s) working to make the campus a better place to work, study, or visit, please consider submitting a nomination for one of several awards described below. Individual staff winners will receive a plaque and a gift card. Student winners will receive a certificate and a gift card. Team winners will receive a group meal or a party.

If you have any questions about the program please contact Kerry Howard at Kerry.Howard@colorado.edu.

Nominations are due by 5pm on Friday, November 1.

For all awards - nominate online here

The recipient’s achievement may fall into any of the following categories:

Excellence in Customer Service Award

Outstanding diligence, communication and/or follow-up helping customer(s)
Consistently positive attitude in working with customer(s)
Specific, positive feedback received from customer(s)

Excellence in Leadership Award

Communication with staff and customers that demonstrates vision and technical excellence
Behavior that exemplifies pride in service and relationships with customers
Behavior that inspires others by communicating ideals on performance standards, etc.
Creation/implementation of training and development opportunities for staff
Implementation of exceptional process improvements within the work unit
Excellent communication, coaching and feedback to staff

Sustainability and Environmental Awareness Award

Promotes projects that lead the way to a more sustainable future through

Energy efficiency/conservation
Alternative Transportation
Waste reduction/recycle/compost
Green building elements (LEEDS)
Community/Campus engagement in sustainability

Unsung Hero

Positive behind-the-scenes contributions that may not be recognized by other formal awards or categories
Unselfish with time/expertise
May be a behind-the-scenes mentor
Consistently extends a helping hand for committees and unit projects
Performs tasks beyond normal job duties that are not widely recognized yet provide substantive contribution to I&S
Often stays behind the scenes without calling personal attention to themselves, but rather for their work unit or cause to be recognized

Teamwork Award (Nominate full team)

Outstanding team or work unit accomplishment
Exceptional team relationships and communication that led to significant outcomes
Team efforts that make the process fun
Extraordinary team efforts, demonstrating customer service and creativity
Extraordinary efforts to help others achieve their goals

Outstanding Student Award

Exceptional work record
Suggestion and/or implementation of a money and/or time-saving solution.

Excellence in Safety Award

Outstanding safety record, without accidents
Creation and implementation of a new idea in policy or procedure regarding safety
Active role in training others on safety issues

Excellence in DEI Award

Demonstrate dedication and continuing commitment to advocating for diversity, equity and inclusion in their workplace
Created a welcoming and supportive climate through efforts such as visibility, communication and education
The ability to value and respect diverse points of view and varied ways to approach issues and topics
Leads others by their actions while advocating for change

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UCB Wireless Re-Registration Requirements Coming Soon to a Device Near You

Anonymous — Thu, 26 Sep 2024 16:50:37 +0000

UCB Wireless Re-Registration Requirements Coming Soon to a Device Near You Anonymous (not verified) Thu, 09/26/2024 - 10:50

OIT has started the process of requiring re-registration of wireless devices connecting to UCB Wireless. The affects all wireless devices (laptops, phones, tablets, etc.). If you are required to re-register when opening a web browser (Chrome, Safari, etc.) you will be re-directed to nac.int.colorado.edu where you will be prompted to accept the Acceptable Use Policy and then log in with your identikey username and password. Note that if your device has been de-registered and you are not using a web browser (e.g. using Outlook or Meridian) and you can not connect even though your wireless settings show connected you will need open a web browser and re-register. For more information please visit https://oit.colorado.edu/services/network-internet-services/wireless-internet/ucb-wireless#howtoget.

As always if you have any question please feel free to reach out to anyone on the I&R IT team.

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iPhone and iPads - Set Private Wi-Fi Address setting to "off" for CU Boulder networks

Anonymous — Wed, 18 Sep 2024 19:59:28 +0000

iPhone and iPads - Set Private Wi-Fi Address setting to "off" for CU Boulder networks Anonymous (not verified) Wed, 09/18/2024 - 13:59

Apple’s Private Wi-Fi Address feature, recently introduced in macOS Sequoia and updated for iOS 18 and iPadOS 18, could cause connectivity issues for CU Boulder Wi-Fi networks. The Private Wi-Fi Address setting should be set to "off.” The same is true if you update your iWatch or VisionPro.

The Private Wi-Fi Address feature provides users a higher level of privacy by periodically changing a device’s locally administered hardware address, known as a MAC address. Frequently changing your MAC address on a network makes it harder to track your device and its activity over time. This is why it is advisable to set your Private Wi-Fi Address to “rotating” for public networks like coffee shops or airports.

Since the CU Boulder Wi-Fi networks, UCB Wireless and UCB Guest, require users to register their device, rotating or changing your MAC address will force the device to go through the network registration process each time the MAC address changes. This could result in your devices frequently dropping their network connection. This is why for UCB Wireless and UCB Guest, and even eduroam, OIT strongly recommends turning the Private Wi-Fi Address setting to “off” on these networks.

Here is how to turn off the Private Wi-Fi Address setting on a Mac and here’s how to turn it off on an iPhone and iPad.

Because Private Wi-Fi Address is a per-network setting, OIT's recommendations are only for CU Boulder networks. For all campus Wi-Fi users with an IdentiKey, we continue to recommend that you connect to UCB Wireless rather than UCB Guest since UCB Guest restricts access to certain campus resources. As OIT investigates the network performance impacts of Private Wi-Fi Address, OIT also recommends that eduroam users turn off Private Wi-Fi Address at this time for better stability.

Visit Apple's website for more information about Private Wi-Fi Address.

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I&S is now I&R

Anonymous — Tue, 17 Sep 2024 18:26:48 +0000

I&S is now I&R Anonymous (not verified) Tue, 09/17/2024 - 12:26

Dear Infrastructure and Sustainability team,

I am writing to share with you some sustainability-related organizational changes we are making within Strategic Resources and Support, including changing the name of the Office of Infrastructure and Sustainability.

Why we’re making these changes

With Chancellor Justin Schwartz’s creation of a new vice chancellor for sustainability position that will lead the university’s efforts to combine strides in academic, research and operational sustainability, SRS is making these strategic changes now to best align our people and operations in support of university goals and the new campus structure.

What’s changing

The Office of Infrastructure and Sustainability will become the Office of Infrastructure and Resilience, and Chris Ewing’s title will change to vice chancellor for infrastructure and resilience. This will not fundamentally change the work of the organization. Taking action to incorporate sustainable operations across our campus and deliver upon the goals of the Climate Action Plan will remain a key driver of the team’s work. However, the name change will help avoid overlap/confusion with the new vice chancellor’s office.

Chief Sustainability Officer Heidi VanGenderenwill take on the title of senior advisor for sustainability and climate, reporting to Deputy COO Jennifer McDuffie in my office. Heidi’s duties will include, among others, advising campus leadership, advancing strategic sustainability initiatives, onboarding of the new vice chancellor for sustainability, collaborating on implementation of the Climate Action Plan, and continuing to help broaden the local, regional and international reputation of CU Boulder.
The Office of Infrastructure and Resilience is creating a new director of sustainable operations role that will help I&R continue to infuse sustainability across its full portfolio of work in coordination with the new VC for sustainability. The director will focus on implementation of the Climate Action Plan and other campus sustainability recommendations in our built environment.

Timeline and next steps

The I&S name change and Heidi’s new position take effect immediately, though there will be a transition period for the name change as we work to inform campus partners and update websites and other collateral. The new director of sustainable operations role will be posted online in the coming weeks, and I encourage you to share the posting with your networks.

Gratitude

I am grateful for Chris and Heidi for their university-first approach and flexibility as we navigate this period of transition. And I am grateful for all of you for your dedication and adaptability. Climate action and sustainability, now more than ever, are the work of everyone on campus – but particularly so for this group, whose efforts will play such an important role in decarbonizing our campus and achieving the ambitious goals laid out in our Climate Action Plan. These changes will help us augment the collective efforts we will be making as a university.

Sincerely,

Pat

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Zoom tips and tricks

Anonymous — Wed, 28 Aug 2024 19:48:17 +0000

Zoom tips and tricks Anonymous (not verified) Wed, 08/28/2024 - 13:48

In our digital world, Zoom has become a key tool for virtual meetings, online classes, and working from home. Whether you’re new to Zoom or looking to improve your skills, knowing how to use it effectively can make your online experiences better. This article shares practical tips and tricks to help you get the most out of Zoom, from improving video and sound quality to using useful features that make meetings more productive and fun. With these easy-to-follow suggestions, you'll be able to navigate Zoom like a pro.

On the CU Boulder Zoom website, login with your CU identikey then head to "Your Account" in the top-right to manage your profile.

You can change details under the "Profile" tab such as your name, picture, default meeting ID, password and time zone.

Next, head to "Settings." Here, you can adjust settings implemented by default, including whether or not video is automatically enabled when you -- or participants -- join a meeting; and whether or not participants can join a scheduled meeting before the host arrives.

Changing your Zoom background on the desktop app

1. Open Zoom.

2. Click your name in the top right corner.

3. Click Settings.

4. Click Background & Effects in the panel on the left to open a new page that shows a carousel of preloaded Zoom backgrounds.

5. Click the background image you want to use, and it will automatically change your video.

6. After clicking on your choice, you can exit the menu and the background should be applied to your next Zoom call.

How to add a customized virtual Zoom background on desktop

1. Open Zoom.

2. Click your name in the top right corner.

3. Click Settings.

4. Click Background & Effects in the panel on the left to open a new page that shows a carousel of preloaded Zoom backgrounds.

5. Click the '+' icon to the right of Virtual Backgrounds, Video Filters and Avatars. Click Add Image.

6. Choose the image you want to add and click Open. Your custom background will be applied automatically to your next Zoom call. It will also be added to the carousel of Virtual Backgrounds for easy access.

7. To get rid of a photo you uploaded, tap the X in its top left corner in the carousel.

Advanced tips and tricks

Now that the basics have been covered, there is a range of settings and features that more experienced users might want to use.

Let's head back over to the web portal to run through a few options. If you are using the desktop application, you can quickly access this area by going to "Settings".

You can find features including:

Breakout room: split meeting participants into separate, smaller rooms. This can also be done before a meeting begins to prevent logistical problems (here's how).
Virtual backgrounds: enabling/disabling
Encryption: By default, Zoom requires encryption for all data transferred between the Zoom cloud, Zoom client, and Zoom Room. You can also require encryption for 3rd party endpoints (SIP/H.323).
Waiting room: a feature to keep participants in a 'waiting area' until the host is ready for them -- particularly handy for remote interviews or office hours. This feature is now on as default.
Private chat: Allow or restrict direct messages by participants
Auto-save chat: You can enable chat records to be automatically saved
Feedback: You can enable an end-of-meeting experience feedback survey to display
Report to Zoom: You can allow users to report others for inappropriate behavior during meetings
Far end camera control: You can allow others to seize control of your camera during meetings

More information on CU Boulder's Zoom software can be found on the OIT Zoom webpage.

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Stadium Access Information for Home Football Games

Anonymous — Tue, 30 Jul 2024 17:53:51 +0000

Stadium Access Information for Home Football Games Anonymous (not verified) Tue, 07/30/2024 - 11:53

Working in conjunction with the University of Colorado Police Department, the Athletic Department will begin securing the Stadium’s perimeter starting around 6:00pm the night before all home football games (with an exception for a Thursday night game). Department supervisors should submit a list of any personnel that will require overnight access to the Stadium for official University business, starting at 6:00pm on Friday prior to the game up until 6:00am the morning of kick off. Beginning at 6:00am on Gameday, only credentialed gameday staff will be permitted within the secured perimeter. Stadium offices will not be accessible to building occupants on gameday, so please plan accordingly.

Stadium perimeter restrictions will be in effect beginning at 6:00PM on the following dates until the conclusion of the football game on the following days:

Thursday, August 29 (2pm)

Friday, September 20

Friday, October 11

Friday, October 25

Friday, November 15

Thursday, November 28 **Campus Closed for holiday on Friday, Gameday.

Please submit your overnight staff list via email to: jennifer.green@colorado.eduno later than noon on the Wednesday prior to Gameday. If the list will remain the same from week to week, please indicate that upon your initial submission. If your list will differ from week to week, please submit a new list prior to each home game. If you have any concerns regarding this procedure please feel free to contact me at jennifer.green@colorado.edu

Additionally, we need your assistance in clearing parking lot 378 by 5:00 p.m. the night prior to each game in order to facilitate the set-up of gates and vendors. Any vehicles left unattended will be relocated.

We thank you for your assistance and cooperation on these six days this fall. We could not be successful without your help.

Go Buffs!!

JENNIFER GREEN | GAME OPERATIONS & FACILITIES ADMINISTRATION

Department of Intercollegiate Athletics | University of Colorado Boulder | 372 UCB, Boulder, CO 80309

jennifer.green@colorado.edu

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