Â鶹ÒùÔº

Any event where alcohol is served that meets either of the following conditions is covered by this policy:

• The event takes place on university property
• The event is paid for in part or in whole by university funds on or off university property.

The only events that do not require the form are:

• Gatherings of 10 or fewer people in a staff or faculty member’s office
• Events occurring during normal business operations at the Connection in the UMC
• Levy in Folsom Field Athletics complex
• An off-campus location with a liquor license

This means that the only alcohol served is the type of alcohol authorized under Colorado law for that specific location. For example, a gathering that takes place at The Connection during its regular business hours that serves beer would not require the Event with Alcohol Authorization Form.

Yes – All events that take place on university property are covered by the Alcohol Service on Campus Policy.

You can have an event anywhere on campus as long as you meet the specific requirements for the type of event.

The CU Event Coordinator is the CU employee responsible for filling out the Event with Alcohol Authorization Form (AAF) and ensuring compliance with CU policies. The CU Event Coordinator is also responsible for informing the Designee of our policies and procedures. The Designee is responsible for complying with all campus policies and laws regarding alcohol. This includes signage, present at the entire event, previously printed invitation list, AAF is on site and ensure non-alcoholic beverages and food are at the entire event.  (The Designee, server and check-in person are three separate roles and cannot be combined.)

No – These two policies work together. The Alcoholic Beverages Purchased for University Events policy deals with when university funds can be used to purchase alcohol. The Alcohol Service on Campus policy deals with when and how alcohol can legally be served and/or sold on campus and off-campus at CU-sponsored events.

All private events must meet the following requirements: Invitation only, limited access to invited guests, no advertising to the general public. Alcohol is free unless the event is a University-sponsored event and the admission charge or other charge for participation is the same regardless of whether the person attending consumes alcohol or not.

An SEP is issued by the State Liquor Enforcement Division and creates a temporary licensed premise for a specific location and time where alcohol may be served and sold to the public. The paperwork for the SEP must be started 60 days prior to the event date.

The entity seeking to hold an event with alcohol using a SEP must have an approved Alcohol Authorization Form. The process for applying is different depending upon the applicant. Consult with the Campus Manager of Alcohol Service for more information. The SEP application process requires a minimum of 60 days.

No, you can use any outside caterer unless the alcohol event is being held at the UMC which is a licensed premise. Some caterers may tell you that they have a liquor license and can bring alcohol and serve alcohol at any event they cater. This is not true, there is no such thing as a portable liquor license saying they can supply the alcohol, e.g. UMC, Levy. 

Regardless of who caters the event, servers of alcohol must be certified in either TIPS, or the equivalent of Responsible Vendor Training.

Yes. To help you prepare for your upcoming events, the Campus Manager of Alcohol Service offers TIPS server classesand Responsible Vendor Training: Schedule of upcoming classes

Security requirements will be determined on a case-by-case basis by the CU Police Department.

Yes – There must be a system in place to identify which guests are not of age, so they won’t be served alcohol (wrist bands, checking IDS etc.).

A valid driver’s license, state-issued identification card, military identification card or passport are all approved forms of identification because they show a picture along with the birthdate year.

For all alcohol events on campus and off campus if not in a licensed premise, you must serve substantial foods with 3 proteins per person for the duration of the alcohol event, like sandwiches, meat or pizza. It is also required that food and non-alcoholic beverages be served at all events with alcohol, per our alcohol policy on CU Boulder Campus.

If you use a purchase order to purchase alcohol, you still need to complete an Official Function Form. For purchases made using the P-Card and for personal reimbursements, the Official Function Form is not required.

You still need to complete the Event Management Form for events with over 200 attendees and for outdoor events.

1. Auxiliary funds (funds 20 and 29) can be used to pay for alcohol at a CU-sponsored event where an admission or registration fee is the same regardless of whether the person attending consumes alcohol or not.
2. If there is no charge to attendees or the event is a fundraising event, a fund 34 Speedtype with a Gift Purpose Code 2 of Y must be used.

Yes – You can use your P-Card to pay a restaurant or caterer if alcohol is included in the bill. You cannot use your P-Card to purchase alcohol at a liquor store. To purchase alcohol at a liquor store you will need to use a purchase order. For more information, please refer to these statements: